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Senior Communications Analyst - Trade Show / Events

Senior Communications Analyst - Trade Show / Events

Job ID 
13437
Location 
US-VA-Arlington
Zip 
22209
Category 
Communications

More information about this job

Overview

Aerojet Rocketdyne is an innovative company delivering solutions that create value for its customers in the aerospace and defense markets. The company is a world-recognized aerospace and defense leader that provides propulsion and energetics to the space, missile defense and strategic systems, tactical systems and armaments areas, in support of domestic and international markets. Additional information about Aerojet Rocketdyne can be obtained by visiting our websites at www.Rocket.com and www.AerojetRocketdyne.com.

 

We are seeking a Senior Communications Trade Show/Events Analyst for our Washington, D.C. office.

 

This current opening may be filled at this level or at one level higher.

Essential Job Functions (Including % of Time for Each)

Under limited general direction, the Senior Communications Analyst will support Aerojet Rocketdyne's efforts to position the company as the leader in the aerospace industry by managing all aspects of trade shows and promotional events to reinforce key business goals and objectives. The position also will be responsible for areas of protocol that apply across all of Aerojet Rocketdyne sites.

 

35% - Responsible for the coordination and planning of all domestic and international trade shows. Review, recommend and create a standardized process for valuing and ranking trade shows. Create show schedule, maintain exhibit materials, reports and files. Coordinate marketing materials and exhibit layouts, oversee event operations, plan for and meet deadlines, and orchestrate the activities of each event. Requires domestic and international travel involving weekends and long and irregular work hours to support events.

 

30% - In a professional and timely manner, manages marketing materials, registration/invitation materials, signage, executive scripts, etc. and ensures press kits are built and shipped to major shows. Acts as liaison when event is taking place; conducts walk-through and advance trips prior to special events to discuss movements of principals, guest arrivals, flow of event. Oversees audio-visual equipment, security issues and room set-up and layout while taking into consideration any cultural sensitivities, guest of honor preferences, etc. Resolves any issues that arise regarding event arrangements, set up, dismantling, or booth functionality. Negotiates contracts for events with outside vendors such as hotels, special venues, caterers, speakers, etc. within budget constraints.

 

15% - Monitors expenses and tracks budgets to support events without exceeding overhead budget. Conducts monthly reconciliation and prepares financial reports for the department. Follows up on questions/issues, etc. related to budget/expenses.

 

10% - Manages protocol process across all Aerojet Rocketdyne sites. Position will entail being the point of contact to advise all site personnel on appropriate protocol for preparing and executing high-ranking official visits, flag etiquette, government gift restrictions, proper meeting arrangements, etc.

 

10% - Works in conjunction with members of the communications team, establish and implement a process for creation of Corporate Video and Graphical Database. These tools will be used to promote Aerojet Rocketdyne at trade shows and for any other marketing purposes. Revise Aerojet Rocketdyne’s Top-Down presentation as needed to ensure that it remains current and useful.

Requirements

Requires a Bachelor's degree in communications, public relations, marketing, business administration, hospitality administration or closely related field and 6 years of experience in corporate or academic event planning and coordination; or an equivalent combination of education and experience.

  • Demonstrated knowledge of marketing and media relations to promote events; demonstrated ability to cultivate productive and positive relationships with a wide variety of constituents.
  • Strong project management, organizational, and problem-solving skills required; high degree of initiative; coordinating event logistics; current office and social media technology; conducting business analysis of programs; recommending and implementing changes to meet goals; excellent presentation skills; clearly communicating information effectively and persuasively.
  • Ability to keep track of details while maintaining a programmatic overview; cultivate productive and positive relationships with a wide variety of constituents; work independently as well as collaboratively; pay attention to details; organize and manage multiple priorities and meet deadlines in a fast-paced environment; be flexible and receptive to change; make quick decisions and reorient when presented with new and/or changing information; remain calm and focused during periods of intense activity.
  • Ability to drive and maintain a valid driver’s license.
  • Ability to travel approximately 20% for trade show support within the U.S. and internationally involving weekends and long and irregular work hours to support events.
  • Thorough knowledge of all Microsoft Office Suite applications required (minimum of an intermediate skill level for all applications required).

US Citizenship required. Must be able to obtain and maintain a U.S. Security Clearance at the appropriate level (U.S. Citizenship required). Must also be able to satisfy federal government requirements for access to government information, and having dual citizenship may preclude you from being able to meet this requirement.

 

 

Work Environment and Physical Requirements:

Employees in these positions must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; stamina to sit and to maintain attention to detail despite interruptions; may occasionally lift/carry/push/pull up to 25 pounds; may require minimal walking, climbing, stooping, crouching, and/or bending; and vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone. Requires the ability to travel by air or auto. May require the use of personal protective equipment such as safety glasses, safety shoes, and shop coat. These positions may be expected to work varying shifts and hours to ensure successful operation of activities in the organization.

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