The role of Senior Manager, Executive Administrator - CEO Staff Lead is a rotational assignment providing exposure and experience working with the executive leadership team and its core processes. The opportunity is posted as a developmental opportunity with anticipated assignment duration of approximately two years. The CEO Staff Lead will be responsible for managing and executing the CEO and President’s agenda and work flow as the CEO and President’s chief administrative staff member based in the Los Angeles office.
As a direct report to the CEO and President, this position will work closely with the executive staff and the program management office in managing the company’s business rhythm. The CEO Staff Lead will have responsibility for capturing and monitoring leadership action items to support business execution.
Typical duties include driving preparation and execution of leadership engagements to include, weekly CEO staff meeting, site visits, operating reviews, customer and agency meetings and visits, etc. Additionally, the incumbent will work with executive staff members to prepare periodic and ad hoc content for communication and presentation to a wide variety of audiences to include staff, customers, agencies and the AJRD Holdings board of directors. The incumbent will lead internal and external meeting preparation and advance detail to maximize the effectiveness of CEO and senior leader time and schedules.
25% - Interface with and provide guidance to executive staff, and functional and business lead staff. Guides content of senior-level programmatic communications and drives company’s business cadence.
25% - Coordinate requests across the enterprise to functional and business leads, integrate responses, and coordinate major reviews, visits and events.
15% - Create and give successful presentations to management and customers. Provide clear, concise and easily understandable information. Ensures meeting materials and presentations are assembled in a timely fashion in advance of key CEO events.
15% - Manage assigned support tasks from the CEO and executive staff, including organizing and managing site and customer visits.
10% - Facilitate executive staff actions, maintain the Executive Leadership Team (ELT) calendar, and develop and provide monthly reports. This includes driving assembly and conduct of AR leadership meeting agendas, content, action items and meeting facilitation and driving AR leadership action items to completion.
10% - Serve as a focal point for corporate staff to interface with for requests from the ELT.
This position will include up to 50% travel.
US Citizenship required. Must be able to obtain and maintain a U.S. Security Clearance at the appropriate level (U.S. Citizenship required). Must also be able to satisfy federal government requirements for access to government information, and having dual citizenship may preclude you from being able to meet this requirement.
Work Environment and Physical Requirements:
Employees in this position must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; stamina to sit and to maintain attention to detail despite interruptions; may occasionally lift/carry/push/pull up to 15 pounds; may require minimal walking, climbing, stooping, crouching, and/or bending; and vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone. Requires the ability to travel by air or auto. May require the use of personal protective equipment such as safety glasses, safety shoes, and shop coat. These positions may be expected to work varying shifts and hours to ensure successful operation of activities in the organization.