The Contract Administration Associate Analyst classification is an entry level position that will provide support to both the Contracts and Procurement functional areas at the Jonesborough Tennessee facility. This position will report directly to the Contracts Manager; however, day to day guidance regarding Procurement functions will be provided by the Senior Procurement Analyst. The Contracts organization is the primary interface with the Company’s customers and the Procurement organization is the primary interface with the Company’s vendors and suppliers. This position may also provide support to other areas of the facility as deemed necessary. This positon may be filled at the current level or at the next higher level.
Provide analyst and administrative support to both the Contracts and Procurement Organizations. Initiate internal documentation and communicate contract requirements internally. Coordinate closeout of contracts at the direction of the Contracts Manager. Prepare special reports and analyses as required. Compile and analyze data. Maintain historical information. Maintain Contracts and Procurement files and documentation in accordance with contract requirements and Company records retention plan. Provide support of Small Business Plan efforts and reporting process. Gather information for audits (internal and external) at the direction of Procurement Analyst and/or Contracts Manager. Compile, duplicate and distribute proposal and/or contract information under the direction of the Contracts Manager. Prepare and process requisitions as required. Track, follow up and monitor Annual Business Certifications from vendors. Prepare, process and track non-disclosure agreements. Perform a variety of tasks to support the administration of government and commercial contracts. Compile and provide analysis of data essential related to the negotiation, coordination, and administration of contracts. Prepare forms and documents for submission to the customer. Provide responses to customer inquiries at the direction of Contracts Manager. At the direction of the Contracts Manager may interface with customer representatives to answer inquiries and conduct fact-finding discussions. Foster ethical conduct, practices and personal integrity throughout the Company to ensure the ability to attract and retain customers, suppliers and vendors in a highly competitive environment. May provide support to other areas of the business as required.
Bachelor’s degree in an appropriate discipline or an equivalent combination of education and experience. Basic acquisition and accounting principles and practices, cost accounting, pricing methods, and techniques preferred. Familiarity with Federal Acquisition Regulation, Defense Federal Regulations (DFAR), related federal and state legislation and regulations, and the Uniform Commercial Code pertaining to procurement and contractual agreements desired. Basic knowledge of supply chain functions is preferred. Previous experience in an industrial or manufacturing environment is desired. Requires the ability to communicate clearly and concisely both in verbal and written communications. Requires the ability to work effectively in a team environment and interface effectively with all levels of employees within the organization, customers, vendors, contractors and auditors. Requires the ability to prepare complex reports, analyze financial and statistical data and prepare tables/charts. Analyze, categorize, and organize data in various formats; read, understand and interpret rules, regulations and laws as they apply to contracts and procurement; understand and follow contracts and procurement policies and procedures; the ability to perform mathematical calcuations and cost-benefit analyses; must be able to prioritize work to meet critical deadlines; and effectively guide internal customers in understanding and interpreting contractual risks and requirements. Must be able to exercise discretion and initiative in compiling and selecting data to make independent decisions and must be able to maintain confidentiality of information. Requires the ability to effectively operate relevant computer programs, systems such as Microsoft Office, Outlook, Word, Excel and PowerPoint and operate other relevant software applications to prepare spreadsheets, reports, statistical data and correspondence.
Employees in these positions must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; stamina to sit and to maintain attention to detail despite interruptions; may occasionally lift/carry/push/pull up to 15 pounds; may require minimal walking, climbing, stooping, crouching, and/or bending; and vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone. May require the ability to travel by air or auto. May require the use of personal protective equipment such as safety glasses, safety shoes, and shop coat. These positions may be expected to work varying shifts and hours to ensure successful operation of activities in the organization.